Home Health and Home Hospice are unique in that patient health information (PHI) is often included in emails. This is somewhat understandable since the nature of your work is in the field but HIPAA requires that hospitals take reasonable steps to protect against sharing of PHI. When sending these emails to staff, management should keep this issue in mind in order to lessen the chances of nurses unintentionally forwarding PHI to WSNA.
Recently, a few emails sent to your WSNA Nurse Rep unintentionally contained PHI. The nurses were reaching out to WSNA, utilizing their right to contact the Union regarding issues within the Contract. The PHI was not included in the body of the nurses’ emails but was in an email further down the thread from managers or other nurses. In one case, neither the nurse nor the WSNA Rep knew the PHI was on the thread until it was brought to the nurses’ attention by management.
In the future, we want HH & HO nurses to continue to feel comfortable contacting your nurse rep by email. Therefore, we are suggesting that you follow these suggestions when doing so:
- If you forward an email that contains one or more emails down the thread, read those emails to be sure there is no PHI within them; if there is:
- Redact the PHI before sending the email; or:
- Consider if that email is important, if not, don’t keep it in the thread.
The Employer has a LMS module regarding HIPAA, in addition to Policies regarding this subject.
Your Local Unit Officers:
Clarise Mahler: Acting Chair, CCU; firstname.lastname@example.org
Jomay Ruiz: Secretary, FMC; email@example.com
Debbie Pronk: Grievance Officer, PACU; firstname.lastname@example.org
Linda Snyder: Membership Officer, OSN; email@example.com
Val Artamonova: Membership Officer, Hospice Home Care; firstname.lastname@example.org
And: Terri Williams, MS, RN, WSNA Nurse Rep; email@example.com